YMCA Seattle Career Site

YMCA of Greater Seattle Records Administration, Admin III in Seattle, Washington


Who are we?

The Y listens and responds to our region's most critical social needs through crisis intervention, family counseling, education, training and therapeutic foster care in neighborhoods. We connect diverse populations and build healthier communities. Be a part of our vision to support the well-being of youth, families and communities.



Supports the administrative and business functions fothe CCORS and OPMH/SUD program to ensure that ehe program is meeting contract and other regulatory requirements through quality assurance oversight, complex data management, data transmitting, auditing, correcting data transmissions, staff training and technology assistance. Supports the department and branch by maintaining client information in accordance with regulatory and contract requirements. Updates and generates reports to notify clinical staff when reviews and renewals are due. Responds to requiests for medical information from clinical staff, government offices and others. Assures records are maintained in accordance with HIPAA regulations.

What you’ll be doing…

  1. Transmits, audits, corrects and validates client data in computer systems, including electronic health record database, King County Mental Health Record Management, ProviderOne, ECLS and others.

  2. Creates and develops ClientTrack and other database queries to assist with audits and grant writing.

  3. Participates in quality audits to validate that the documentation process flow is being adhered to for all internal and external requirements.

  4. Assists with Medicaid billing processes for outpatient mental health and substance use treatment services.

  5. Tracks services and documentation for clinical files. Communicates with staff and outside agencies regarding compliance with regulatory requirements.

  6. Prepares incoming and outgoing Release of Information materials in a timely manner.

  7. Provides technical assistance, trains staff on data base upgrades and assists Branch System Specialist with data base development and other projects as assigned.

  8. Assists with the completion of the monthly and quarterly reports for contract compliance. Identifies and documents trends demonstrated in the reports to bring forward to CPI team.

  9. Coordinates aspects of the QA Peer File Review process and subsequent Continuous Practice Improvement (CPI) report.


You should have:

  • Two years or more of college in a related field or equivalent education/experience. Four years of education/experience preferred.

  • Three or more years of related experience including customer service, office management.

  • Advanced knowledge of/experience with Microsoft Office Suite

You'll be a great fit for the Seattle Y Team if you:

  • Thrive on working in a collaborative environment

  • Are very adaptable

  • Have high ownership and strong work ethic

  • Are a great problem solver who can think on your feet

  • Truly enjoy being of service to people

  • Like being part of a team that cares about one another as people and enjoy working together

  • Want to know that the work you do contributes to building a better, stronger community for all

The YMCA of Greater Seattle is an equal opportunity employer committed to diversity, inclusion, and equity. We are a drug & alcohol-free workplace; all job offers are contingent on results of a background check and drug screening, including screening for marijuana.

data management, data transmitting, auditing, correcting data transmissions, staff training, technology assistance

#IND123To apply please email Recruiting@SEATTLEYMCA.org

ID 2019-8047

Type Regular Full-Time

# of Openings 1

Location Accelerator YMCA - 2100 Building

Category Administration

Address 2100 24th Ave S