YMCA of Greater Seattle Procurement Manager in Seattle, Washington


You long for impact and purpose. We offer it daily. At our 14 branches, two overnight camps and more than 200 program sites, YMCA employees serve the people of King and south Snohomish Counties with programs and services tailored to fit the needs of those we reach. Three overarching goals drive our work: youth development, healthy lifestyles and social responsibility. We have an immediate job opening for a qualified candidate whose values align with our organization: Caring, Honesty, Respect, and Responsibility.

Job Summary

The Procurement Manager organizes the purchase of products and services for use to support Association employees, members and programs. Oversees all aspects of Procurement, including evaluation of suppliers (vendor evaluation), negotiation of vendor / supplier contracts, and review (inspect) vendor products for quality and suitability for use. The Procurement Manager is proactive and often teams with Association staff at all levels to achieve optimum outcomes which provide the most benefit to the YMCA of Greater Seattle.

The successful candidate is a natural leader and go-getter with experience in change management, someone with an ability to bring people together to implement change. This person will have the opportunity to define, build and implement best practices for centralized purchasing and procurement for the Association. Driven, hands-on and dependable, this person is a big picture thinker who knows that success is in details and relationships.


  1. Creates, presents and implements Procurement processes and policies.

  2. Works with Association staff to define product and service requirements, then obtains cost estimates for optimum procurement of those products and services.

  3. Identifies potential vendors / suppliers, gathers and analyzes information on them, recommends prospective vendors to leadership.

  4. Prepares vendor Request for Proposal (RFP), Request for Quote (RFQ), evaluates vendors with competitive bid and should-cost analysis, and negotiates pricing, payment and contract terms with vendors.

  5. Periodically assesses procurement spend and analyzes for trends and opportunities. Works in partnership with Accounting team and may recommend adjustment of the procurement plan to top management.

  6. Maintains records of approved suppliers and periodically evaluates vendor performance (e.g., conformance with stated requirements, trends, anomalies).

  7. Provide purchasing projections to key suppliers to ensure product availability on a timely basis. Using data analysis, ensure order quantities are the most cost effective possible for material and freight costs.

  8. Oversees Purchase Order system, working collaboratively with Information Services team. Orders materials from approved suppliers and supports web-based catalogs for use by Association staff.

  9. Works with Accounting to insure 3-way match on purchases (purchase order; invoice; shipment receipt). Reviews, analyzes receiving / inspection documentation; forwards receiving paperwork to Accounting for vendor payment.

  10. Provides training to Association staff on Procurement processes and systems.

  11. With the appropriate Association manager, determines the disposition of nonconforming products and services.


  1. Bachelor’s degree (in business administration or other related field) is required.

  2. 5+ years of work experience as a purchaser / buyer, preferably with a services or health/fitness organization.

  3. Must possess Procurement certifications (CPSM, CSCP, CPPM, etc.).

  4. Must be capable of leading projects and small but diverse teams.

  5. Ability to operate as a team player juggling multiple priorities.

  6. Strong communication skills and the ability to work effectively with others across all levels of the organization.

  7. Strong customer service orientation, creative problem solving, interpersonal and diplomacy skills, collaborative work style.

  8. Establishing and maintaining good vendor relationships.

  9. Preference will be given to those with a track record of leadership.


  • MBA degree.

  • Knowledge of and previous experience with diverse populations (language, culture, race, physical ability, sexual orientation, etc.).

  • Ability to speak any language in addition to English may be helpful.

Become a leader on our team at the YMCA of Greater Seattle where we promote a continuous learning environment and career opportunities. Competitive pay range and excellent benefit package includes YMCA membership, health, dental, life and disability insurance; tuition assistance; 12% retirement contribution, as eligible.

The YMCA of Greater Seattle is an equal opportunity employer committed to diversity, inclusion, and equity. We are a drug & alcohol-free workplace; all job offers are contingent on results of a background check and drug screening, including screening for marijuana .


ID 2018-7429

Type Regular Full-Time

# of Openings 1

Location Association Office

Category Administration

Address 909 4th Avenue