YMCA of Greater Seattle Payroll Coordinator in Seattle, Washington


Job Summary

The Payroll Coordinator general tasks include processing time system data to prepare for bi-weekly payroll processing, providing customer support with questions concerning the time system and payroll processing, report distribution, statistical reporting, garnishment processing, manual check creation, and general payroll auditing.


  1. First line responder with centralized payroll help desk support for the YMCA. Answers telephone, email and in person questions concerning proper time entry practices, employee self-service, and general payroll related questions.

  2. Assists Payroll Administrator with preparation and transmission of Association bi-weekly payroll for 2500+ employees.

  3. Ensures accuracy of payroll processing including hours calculations, manual check calculations, adjustments, deductions, reimbursements, and void checks.

  4. Generates and distributes Labor Distribution and Overtime reports to Branch Execs, Supervisors, and Branch Admin staff.

  5. Processes void and manual checks under the discretion of the Payroll Administrator.

  6. Communicates and collaborates with HR team to make necessary changes/updates to employee records.

  7. Responsible for monthly information returns including union and statistical reporting.

  8. Assists Payroll Administrator with garnishment calculation, compliance, and tracking.

  9. Participates as team member to ensure success of HRIS system upgrades. Ensures compliance with Association payroll practices.

  10. Assists Payroll Administrator with W-2 distribution. Responds to requests for replacement W-2s.

  11. Assists Accounting Manager with special projects related to payroll and completes other duties as assigned including assisting with month-end and yearly audit.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  1. One to three years of related payroll experience.

  2. Superior customer service with strong written and verbal communication skills.

  3. Intermediate MS Excel skills.

  4. Ability to exercise discretion.

  5. Ability to manage and prioritize multiple tasks.

  6. Strong work ethic and team player.

  7. Prefer knowledge of and previous experience with, diverse populations.


  • Bachelor’s degree in accounting, business or related field preferred.

  • FPC designation preferred but not required.

You'll be a great fit for the Seattle Y if you:

  • Thrive on working in a collaborative environment

  • Are very adaptable

  • Have high ownership and strong work ethic

  • Are a great problem solver who can think on your feet

  • Truly enjoy being of service to people

  • Like being part of a team that cares about one another as people and enjoy working together

  • Want to know that the work you do contributes to building a better, stronger community for all

At the Seattle Y, we are an inclusive organization of people with a shared commitment to nurture the potential of youth, promote healthy living, and foster social responsibility. We also believe in supporting the wellbeing of our employees and offer a free Y membership as a benefit of employment.

Become a leader on our team at the YMCA of Greater Seattle where we promote a continuous learning environment and career opportunities.

The YMCA of Greater Seattle is an equal opportunity employer committed to diversity, inclusion, and equity. We are a drug & alcohol-free workplace; all job offers are contingent on results of a background check and drug screening, including screening for marijuana .


ID 2019-7853

Type Regular Full-Time

# of Openings 1

Location Association Office

Category Administration

Address 909 4th Avenue