YMCA of Greater Seattle Executive Assistant in Seattle, Washington

Overview

THE YMCA OF GREATER SEATTLE

You long for impact and purpose. We offer it daily. At our 14 branches, two overnight camps and more than 200 program sites, YMCA employees serve the people of King and south Snohomish Counties with programs and services tailored to fit the needs of those we reach. Three overarching goals drive our work: youth development, healthy lifestyles and social responsibility. We have an immediate job opening for a qualified candidate whose values align with our organization: Respect, Responsibility, Honesty and Caring.

GENERAL FUNCTION

This position will provide critical executive administrative support to the SVP/CHRO. The successful candidate will interact and work routinely with the HR senior leadership team as well as the broader HR organization in general. This person will also be central in many HR projects and regular work, including support of benefits and compensation and other key processes.

Responsibilities

Executive Assistant support

  • Provides general executive administrative support to the SVP/CHRO, including but not limited to:

  • Manages complex, daily scheduling and anticipating needs

  • Answers phone, screen calls, and relay messages to the CHRO

  • Coordinates meeting and travel arrangements

  • Expense report processing

  • Drives periodic or annual activities

  • HR file maintenance

  • Organization and coordination of HR team meetings or events

  • Invoice billing and tracking

HR Coordinator Duties

  • Partners with HR team members to improve internal processes, data management, etc.

  • Works with the Benefits and Compensation Analyst on various regular processes and analysis

  • Administers service awards and ORCA programs

  • Supports other executives as needed in a collaborative environment

EFFECT ON END RESULTS

This position assures a smoothly and efficiently run office of the president, assigned executive staff and office support services.

Qualifications

  • Bachelor’s degree or equivalent experience

  • Demonstrated experience in C-level administrative roles in fast-paced environments

  • Superior organizational and prioritization skills, with a knack for process improvements, efficiency, and superior attention to detail

  • Prior experience in HR or supporting an HR executive and/or team strongly preferred

  • Ability to appropriately handle matters requiring the highest degree of confidentiality and professionalism while utilizing sound judgment

  • Advanced level skills with Microsoft Office products (PowerPoint, Word, Excel, Outlook)

  • Experience with travel booking and expense management

  • Experience working with Microsoft SharePoint and Visio

  • Ability to work independently, take initiative and solve problems proactively

  • Exceptional written, verbal and interpersonal communication skills

  • Ability to work/interact effectively with corporate and operating unit executives and senior leadership

  • Self-motivated with the ability to work independently

  • Occasionally able to work outside normal working hours to support activities or meet project deadlines.

CORE COMPETENCIES

Values

Strengthens the Y’s culture by demonstrating the values of the Y - honesty, caring, respect, and responsibility - in every aspect of work.

Inclusion

Models cultural competence and supports diversity, effectively working with people of different backgrounds, abilities, opinions, and perceptions.

Develop Self and Others

Demonstrates teamwork and personal accountability, seeking and providing feedback, coaching, and resources for development.

Quality Results

Takes the initiative and holds self and others accountable to meet or exceed quantitative and qualitative goals relating to people (employees and members), philanthropy, finance and volunteerism.

Change Capacity

Facilitates change, seeks opportunities in the change process, models adaptability, and leads transition in support of the Y’s mission.

Inspire Others

Promotes creativity, generates excitement, and rewards risk taking, while consistently demonstrating a high level of emotional maturity , maintaining a positive attitude and building strong relationships .

Become a leader on our team at the YMCA of Greater Seattle where we promote a continuous learning environment and career opportunities. Competitive pay range and excellent benefit package includes YMCA membership, health, dental, life and disability insurance; tuition assistance; 12% retirement contribution, as eligible.

The YMCA of Greater Seattle is an equal opportunity employer committed to diversity, inclusion, and equity. We are a drug & alcohol-free.

ID 2018-6614

Type Regular Full-Time

# of Openings 1

Location Downtown Seattle YMCA

Category Administration

Address 909 4th Avenue