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YMCA of Greater Seattle Admin III – Behavioral Health Coordinator in Seattle, Washington


The Admin III Behavioral Heath Coordinator provides overall coordination and support for behavioral health and chemical dependency programs, while supporting the daily administrative functions for a YMCA branch site. This position works primarily out of our Seattle office and supports the daily operations of clinical staff throughout the Y’s 14 branches. The Behavioral Health Coordinator often serves as a first point of contact for anyone engaging with the behavioral health and chemical dependency programs. The Behavioral Health Coordinator must be highly skilled at multi-tasking, prioritizing, and organizing, while being excited to interact with clients, staff and visitors.

This position is at Accelerator Y, the social services branch of YGS. The mission of Accelerator Y is to accelerate young people’s ability to build safe, successful and happy lives.Every year, we serve 5,000 children, youth, young adults, and families across King County with programs that aim to strengthen young people’s ability to develop to their fullest potential through four strategies: reducing risk factors; navigating systems towards successful life transition; ensuring stability, safety and wellness in times of crisis; and building competencies and social capital. Accelerator Y’s programs include housing, behavioral health, foster care licensing, violence prevention, education, and employment. Many of the young people we serve have had involvement in the foster care, criminal justice system, and/or homelessness systems


  1. Responsible for overall administrative and client support for behavioral health and chemical dependency teams, including greeting and scheduling clients, handling incoming phone calls, records requests, referrals, and paperwork.

  2. Verify insurance eligibility and communicates benefit information to clients.

  3. Collecting service fees, track payments, and monitor accounts for delinquent charges.

  4. Track and manage provider NPI numbers and credentialing.

  5. Maintains client and personnel records in accordance with regulatory and contract requirements. Updates and generates reports to notify clinical staff when reviews and renewals are due. Responds to requests for information from clinical staff, government offices, and others.

  6. Develops and maintains effective, professional relationships with all clients, families, and staff.

  7. Provide overall administrative support to programs and department staff and stay current with program changes.

  8. Compiles and prepares data/reports on a daily, monthly, quarterly and yearly basis. Identifies and documents trends to bring forward to leadership.

  9. Assists with audit preparation.

  10. Maintain relational databases, process paperwork, and maintain related directories and files.

  11. May train, coordinate, and/or schedule staff and/or volunteers.

  12. Other duties as assigned


  • Two or more years’ experience or training in a medical or behavioral health office.

  • Ability to work independently and within a team approach.

  • Demonstrated experience working with complex data and maintaining database.

  • Strong professional and organizational skills with attention to details, timeliness and follow-through.

  • Direct experience and proficiency with Microsoft Office Suite and web-based electronic records.

  • The ability to work well within a fast-paced, constantly changing environment. Responsive to quick turnaround times and able to manage multiple deadlines.

  • Knowledge of and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.).

  • Personal, professional, educational, volunteer, and non-traditional experiences are all relevant. We intend to evaluate each candidate’s transferrable skills to determine if a candidate is qualified for a position.


  • Three years or more of client record management or related experience.

  • Prefer experience working with government grants and/or medical records.

  • Knowledge of mental health regulations preferred.

  • Life experience with poverty, child welfare, homelessness, behavioral health, or youth violence and a desire to use that experience to improve the lives of others.

  • Ability to speak any language in addition to English.

At the Seattle Y, we are an inclusive organization of people with a shared commitment to nurture the potential of youth, promote healthy living, and foster social responsibility. We also believe in supporting the wellbeing of our employees and offer a free Y membership as a benefit of employment.

Become a leader on our team at the YMCA of Greater Seattle where we promote a continuous learning environment and career opportunities.

The YMCA of Greater Seattle is an equal opportunity employer committed to diversity, inclusion, and equity. We are a drug & alcohol-free workplace; all job offers are contingent on results of a background check and drug screening, including screening for marijuana .

record-keeping, accounting/bookkeeping, cash reports,

Job Locations US-WA-Seattle

Posted Date 3 weeks ago (2/7/2020 4:58 PM)

ID 2020-9878

Type Regular Full-Time

# of Openings 1

Location Accelerator YMCA - 2100 Building

Category Administration

Address 2100 24th Ave S