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YMCA Seattle Career Site

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YMCA of Greater Seattle Admin II - Youth Violence Prevention and Housing and Homeless Admin Specialist in Seattle, Washington

Overview

Provides overall administrative support for our Violence Prevention Team and Housing and Homeless Services Team, while supporting the daily administrative functions of the Social Impact Center. The Admin specialist must have the ability to work efficiently and prioritize tasks, with strong attention to detail, accuracy and confidentiality.

This position is at the Y’s Social Impact Center, the social services branch of the Y of Greater Seattle. The mission of the Y’s Social Impact Center is to accelerate young people’s ability to build safe, successful and happy lives. Every year, we serve 5,000 children, youth, young adults, and families with programs that aim to strengthen young people’s ability to develop to their fullest potential through four strategies: reducing risk factors; navigating systems towards successful life transition; ensuring stability, safety and wellness in times of crisis; and building competencies and social capital. The Y’s Social Impact programs include housing, behavioral health, foster care licensing, violence prevention, education, and employment. Many of the young people we serve have had involvement in the foster care, criminal justice system, and/or homelessness systems.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time position, and hours of work and days are Monday through Friday, 8:30 a.m. to 5:00 p.m. The position requires in person office flexibility within a hybrid work model. Generally the position requires you to be in the office 3 days a week.

The YMCA of Greater Seattle is committed to providing a positive atmosphere that prioritizes safety and inclusivity for all employees. The YMCA of Greater Seattle has implemented safety standards and protocols related to preventative health measures based on CDC and local health department guidelines.

YGS will comply with all WA State mandates regarding COVID vaccinations.

All YGS staff in Child Care roles will be required to be fully vaccinated for COVID by October 18, 2021. All YGS staff will be required to be fully vaccinated for COVID by November 1, 2021 regardless of work location. Religious and Medical Exemptions will be considered at time of hire.

Responsibilities

  1. Demonstrates flexibility and accessibility within a hybrid work model and communicates effectively and timely with a team that works remotely and supports programs and participants throughout King County.

  2. Provide overall administrative support to programs and department staff and stay current with program changes.

  3. Maintain participant files in accordance with regulatory and contract requirements.

  4. Maintain relational databases, process paperwork, and maintain related directories and files.

  5. Tracks all documentation for participant files, and reviews missing or late documentation with the appropriate supervisor.

  6. Assists with reception duties and provides administrative support to the Social Impact Center as directed.

  7. Updates and generates monthly reports to Violence Prevention Team and Housing and Homeless Services staff. Updates and tracks rent processing data monthly for participants within Housing and Homeless Services.

  8. Prepares incoming and outgoing Release of Information materials in a timely manner.

  9. Updates and generates reports to notify staff when reviews and renewals are due. Responds in appropriate time to requests for information from all stakeholders.

  10. Develops and maintains effective, professional relationships with all participants and staff.

  11. Compiles and prepares data/reports on a daily, monthly, quarterly and yearly basis. Identifies and documents trends to bring forward to stakeholders.

  12. Works with the team to revise forms according to legal and contractual changes. Maintains up to date forms in central computer files for all staff.

  13. Assists with audit preparation.

  14. May train, coordinate, and/or schedule staff and/or volunteers.

  15. Other duties as assigned.

Qualifications

QUALIFICATIONS

  • One or more years’ experience of client record management or related experience.

  • Ability to work independently and within a team approach.

  • Demonstrated experience working with complex data and maintaining database.

  • Strong professional and organizational skills with attention to details, timeliness and follow-through.

  • Direct experience and proficiency with Microsoft Office Suite and web-based electronic records.

  • The ability to work well within a fast-paced, constantly changing environment. Responsive to quick turnaround times and able to manage multiple deadlines.

  • Knowledge of and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.).

  • Personal, professional, educational, volunteer, and non-traditional experiences are all relevant. We intend to evaluate each candidate’s transferrable skills to determine if a candidate is qualified for a position.

ADDITIONAL PREFERRED QUALIFICATIONS

  • Life experience with poverty, child welfare, homelessness, behavioral health, or youth violence and a desire to use that experience to improve the lives of others.

  • Strong attention to detail while also an ability to lead as a strategic solution focused contributor

  • Thrives in a collaborative, inclusive and innovative environment

  • Desire to work in a transformational v. transactional organization

  • Motivated to grow within role and organization

  • Background in human resources (performance management, strategy and talent management)

  • Change agent approach

  • Proven ability within Microsoft Programs (Excel, Share Point)

  • Adept at hybrid working environments and ability to connect through all mediums of communication available

  • Strong professional writing ability, preferably within Business/Non-Profit sector

  • Commitment to enhancing inclusion and equity in the workplace and community

  • Preference for “influence and collaboration v. command and control” management style

  • Experience with databases such as Credible

You'll be a great fit for the Seattle Y if you:

  • Thrive on working in a collaborative environment

  • Are very adaptable

  • Have high ownership and strong work ethic

  • Are a great problem solver who can think on your feet

  • Truly enjoy being of service to people

  • Like being part of a team that cares about one another as people and enjoy working together

  • Want to know that the work you do contributes to building a better, stronger community for all

At the Seattle Y, we are an inclusive organization of people with a shared commitment to nurture the potential of youth, promote healthy living, and foster social responsibility. We also believe in supporting the wellbeing of our employees and offer a free Y membership as a benefit of employment.

Become a leader on our team at the YMCA of Greater Seattle where we promote a continuous learning environment and career opportunities.

“YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran , or any other status protected by local, state , or federal law.

We are a drug & alcohol-free workplace; all job offers are contingent on the results of a background check and (on applicable jobs) drug screening, including screening for marijuana. We participate in the Federal E-Verify system.

If you need assistance of any kind with the application process, reach out to recruiting@seattleymca.org or the HR department at 206.382.5082.”

office support, duties, mail, photocopy, record-keeping

MISSION STATEMENT:

Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.

OUR VALUES:

  • Respect

  • Responsibility

  • Honesty

  • Caring

  • Passion for Excellence

Job Locations US-WA-Seattle

Posted Date 2 weeks ago (9/8/2021 4:32 PM)

ID 2021-12403

Type Regular Full-Time

# of Openings 1

Location Social Impact Center YMCA - 2100 Building

Category Administration

Address 2100 24th Ave S

Minimum compensation USD $18.61/Hr.

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