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YMCA of Greater Seattle Admin I, Office Assistant- Summer Overnight Camps in Seattle, Washington

Overview

Our Commitment to Equity

The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

Job Summary

In this role, you will provide general office, administrative and customer service support to our Summer Overnight Camps (Camp Orkila & Camp Colman), and Outdoor Leadership (BOLD & GOLD) expedition programs.

The days spent in the office are focused on phone support and extensive data entry on our more than 6,000 summer participants! Your duties may include entering and/or reviewing the health and safety information for each participant in our database, camper file maintenance, answering phone calls and responding to parent questions/requests, calling parents regarding missing forms or balances due, stuffing envelopes for mailing, organizing and auditing files to send to camp with each new group of campers, cataloging lost and found items, archiving forms at the end of the season and providing general administrative support as needed for our office.

During the months of July and August, office team members also assist with checking campers in at our bus locations in Shoreline and SeaTac. These check-ins typically fall on Tuesdays, Saturdays and Sundays (depending on the sessions running) and are generally all hands on deck. The remainder of your 40 hours work week will be worked within the normal Monday-Friday 8am- 5pm business hours.

Due to the volume of campers we serve, this position requires a high degree of organization and attention to detail in a fast-paced environment. You will be a vital part of our summer operations!

Responsibilities

  1. Performs various office duties, including using a personal computer to produce documents.

  2. Maintains assigned files. Sets up files as assigned.

  3. Inputs data to computer system as instructed.

  4. Assists members, callers, and others with questions about YMCA programs

  5. May prepare mail, photocopy, answer the telephone, and/or perform various record-keeping related duties.

  6. Attends staff meetings and training programs as required.

Qualifications

  1. Current state approved first aid certification, as required

  2. Current state approved CPR certification, as required

  3. Six months or more related experience or training preferred.

  4. Some knowledge of computers, including word processing software, helpful.

  5. Ability to maintain alpha-numeric files helpful.

  6. Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to speak any language in addition to English may be helpful.

  7. Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to speak any language in addition to English may be helpful.

  • Necessity and timing to be determined by the branch or department.

You'll be a great fit for the Seattle Y if you:

  • Thrive on working in a collaborative environment

  • Are very adaptable

  • Have high ownership and strong work ethic

  • Are a great problem solver who can think on your feet

  • Truly enjoy being of service to people

  • Like being part of a team that cares about one another as people and enjoy working together

  • Want to know that the work you do contributes to building a better, stronger community for all

At the Seattle Y, we are an inclusive organization of people with a shared commitment to nurture the potential of youth, promote healthy living, and foster social responsibility. We also believe in supporting the wellbeing of our employees and offer a free Y membership as a benefit of employment.

Become a leader on our team at the YMCA of Greater Seattle where we promote a continuous learning environment and career opportunities.

The YMCA of Greater Seattle is an equal opportunity employer committed to diversity, inclusion, and equity. We are a drug & alcohol-free workplace; all job offers are contingent on results of a background check and drug screening, including screening for marijuana .

office support, duties, mail, photocopy, record-keeping,

MISSION STATEMENT:

Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.

OUR VALUES:

  • Respect

  • Responsibility

  • Honesty

  • Caring

  • Passion for Excellence

Job Locations US-WA-Seattle

Posted Date 3 months ago (3/20/2020 4:44 PM)

ID 2020-10101

Type Seasonal

# of Openings 1

Location YMCA Camping Services

Category Administration

Address 909 4th Avenue

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