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YMCA Seattle Career Site

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YMCA of Greater Seattle Accounts Payable Coordinator in Seattle, Washington

Overview

Our Commitment to Equity

The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

The YMCA of Greater Seattle is committed to providing a positive atmosphere that prioritizes safety and inclusivity for all employees. The YMCA of Greater Seattle has implemented safety standards and protocols related to preventative health measures based on CDC and local health department guidelines .

Job Summary

The Accounts Payable (AP)Coordinatorgeneral tasksinclude processing invoices and vendor data to prepare for the weekly check run, providing customer support with questions concerning invoices, processing employee expense reimbursements, report distribution, manual check creation, and support of employee purchase cards.

Responsibilities

  1. Maintain vendor files, payments, and documentation thoroughly and accurately in accordance with YMCA company policy and accepted accounting principles.

  2. First line responder with centralized payable help desk support for the YMCA. Answers telephone, email and in person questions concerning proper invoice practices, employee expense reimbursements and purchase card questions, and general payable related questions.

  3. Receive and sort mail for the AP team both postal, branch courier, and electronic. Sort invoices by payment terms and validate vendor in the accounting software system.

  4. Review and analyze all invoices, expense reports, purchase card data and check requests for proper approval, cost center, and general ledger account line coding.

  5. Enter and scan invoices and check requests into the accounting software system in batches. Stage batches for secondary review.

  6. Assists AP Administrator with weekly check run and generation of checks and EFT’s.

  7. Distribute and mail checks weekly, matching proper remittances.

  8. Processes, audits, and enters all employee expense reports into the accounting software.

  9. Reconcile and review monthly vendor statements, research and resolve discrepancies.Respond to vendor inquiries, including resolution of past due notices.

  10. Assists AP Administrator with audit and review of the purchase card data each month.

  11. Coordinates, schedules and serves as point for the Association weekly branch courier service.

  12. Serve as full back up to Accounts Payable Administrator.

  13. Participates as team member to ensure success of softwaresystem upgrades. Ensures compliance with Association accounts payable practices.

  14. Assist with month end and year end closings.

  15. Assist with external financial and agency audits.

  16. Other duties as assigned.

Qualifications

  1. Two to three years of related accounts payable experience.

  2. Superior customer service with strong written and verbal communication skills.

  3. Intermediate MS Excel skills.

  4. Ability to exercise discretion.

  5. Ability to manage and prioritize multiple tasks.

  6. Strong work ethic and team player.

  7. Prefer knowledge of and previous experience with, diverse populations.

PREFERRED EDUCATION AND EXPERIENCE

  1. Bachelor’s degree in accounting, business or related field preferred.

You'll be a great fit for the Seattle Y if you:

  • Thrive on working in a collaborative environment

  • Are very adaptable

  • Have high ownership and strong work ethic

  • Are a great problem solver who can think on your feet

  • Truly enjoy being of service to people

  • Like being part of a team that cares about one another as people and enjoy working together

  • Want to know that the work you do contributes to building a better, stronger community for all

At the Seattle Y, we are an inclusive organization of people with a shared commitment to nurture the potential of youth, promote healthy living, and foster social responsibility. We also believe in supporting the wellbeing of our employees and offer a free Y membership as a benefit of employment.

Become a leader on our team at the YMCA of Greater Seattle where we promote a continuous learning environment and career opportunities.

“YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran , or any other status protected by local, state , or federal law.

We are a drug & alcohol-free workplace; all job offers are contingent on the results of a background check and (on applicable jobs) drug screening, including screening for marijuana. We participate in the Federal E-Verify system.

If you need assistance of any kind with the application process, reach out to recruiting@seattleymca.org or the HR department at 206.382.5082.”

Accounts, Payable, Specialist, Clerk, Coordinator, Associate, Processor, Representative

MISSION STATEMENT:

Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.

OUR VALUES:

  • Respect

  • Responsibility

  • Honesty

  • Caring

  • Passion for Excellence

Job Locations US-WA-Seattle

Posted Date 1 month ago (3/3/2021 2:06 PM)

ID 2021-11367

Type Regular Full-Time

# of Openings 1

Location Association Office

Category Administration

Address 909 4th Avenue

Minimum compensation USD $22.00/Hr.

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