YMCA Seattle Career Site

YMCA of Greater Seattle Admin III, Business Administrator in Olympia, Washington


Job Summary

We have an awesome opportunity for the critical position of Business Administrator. In this role, you will manage and oversee branch business and financial functions/systems and provideoversight of all branch business operations. You willensure that appropriate internal controls are in place and accounting procedures are followed. You will work closely with the Branch Executive Director regarding all business and financial branch operations and assist with branch budget development/oversight and administrative support for the YMCA’s annual fundraising efforts.


  1. Develop and ensure branch administrative processes, practices, guidelines and workflows for administrative, program and department staff are implemented.

  2. Manage accounts payable systems and purchase orders, monitoring deposits and weekly cash reports, assisting auditors as needed, and ensuring adherence to all financial guidelines. Prepare appropriate related reports.

  3. Manage the purchase, maintenance, programming and upkeep of office equipment including telephone system, fax machines, copy machine and printers, as well as all other office machines.

  4. Orders office supplies and maintains branch program statistics.

  5. Provide leadership and administrative support to the branch and Association annual fundraising, including event coordination, record-keeping, materials production, monthly billing to donors, and thank your communication. May also provide similar leadership and support to other major branch events.

  6. Assist Branch Executive in reviewing financial statements and in preparing variance reports. Distribute monthly financial statements. Develop, implement and manage budgets for assigned departments.

  7. Hire, train, and supervise assigned staff and volunteers to ensure proper business functions are completed in accordance with all guidelines.

  8. Provides information and administrative support to programs. Assures good communication between program sites and office.

  9. Provide general administrative support to Branch Executive for board/committees; attends as needed.

  10. Maintain calendar of all branch deadlines.

  11. May process branch Human Resources related paper work.

  12. Other related duties as needed.

Who are you?

If you're the right candidate for the job you thrive on challenging assignments and pride yourself on efficiently managing a high volume of work without quality suffering. You are always stepping up to offer support at the first sign it's needed. You are proficient in using Microsoft Office Suite and are comfortable with using data management software.You can strike a balance between completing administrative tasks and helping others to learn and succeed. You have the ability to oversee day-to-day operations of a dynamic work environment with the ultimate focus of providing a positive experience for all who are involved.


  1. Two years or more of college in a related field (accounting, finance, business management.) or equivalent education/experience. Four years of education/experience preferred.

  2. Three or more years of related experience including financial procedures, customer service, office management, and/or accounting/bookkeeping.

  3. One years or more experience in supervising staff preferred.

  4. Advanced knowledge of/experience with Microsoft Office Suite

You'll be a great fit for the Seattle Y if you:

  • Thrive on working in a collaborative environment

  • Are very adaptable

  • Have high ownership and strong work ethic

  • Are a great problem solver who can think on your feet

  • Truly enjoy being of service to people

  • Like being part of a team that cares about one another as people and enjoy working together

  • Want to know that the work you do contributes to building a better, stronger community for all

At the Seattle Y, we are an inclusive organization of people with a shared commitment to nurture the potential of youth, promote healthy living, and foster social responsibility. We also believe in supporting the wellbeing of our employees and offer a free Y membership as a benefit of employment.

Become a leader on our team at the YMCA of Greater Seattle where we promote a continuous learning environment and career opportunities.

The YMCA of Greater Seattle is an equal opportunity employer committed to diversity, inclusion, and equity. We are a drug & alcohol-free workplace; all job offers are contingent on results of a background check and drug screening, including screening for marijuana .

ID 2019-8038

Type Regular Full-Time

# of Openings 1

Location Youth & Government

Category Administration

Address PO Box 193